Administrative Assistant

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas.  You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions.  Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Function:

Administrative

Job Summary:

You will report directly to the Maintenance Manager, on-site, and provide administrative support to the Maintenance Department and other operational areas as required.

Job Description:

You will report directly to the Maintenance Manager, on-site, and provide administrative support to the Maintenance Department and other operational areas as required.

Major Responsibilities: 

Create weekly work order packages, manage work order materials kitting, and work order closures:

• Review the weekly schedule from the Planning Department.
• Print work order packages for each discipline and pass to the Supervisor based on the weekly schedule.
• Develop kitting lists for Stores based on the weekly schedule.
• For work completed by embedded contractors - As work orders are completed, they will be returned to Admin for review. Admin will enter work order comments and hours and then close the work orders and notifications.
• Follow up with the Maintenance Supervisor when additional details are required before the work orders can be closed.
• Generate maintenance KPIs.
• Forward any work orders that require additional planning to the Planning Supervisor with notes for review.

Enter/maintain requisitions and approve invoices:

• Enter and update requisitions for all departments.
• Approve and forward Coupa invoices as required.
• Work with all departments to resolve invoicing and/or accrual requirements.

Review contractor time sheets:

• Receive completed contractor time sheets.
• If ‘time and materials’, compare hours against Lenel scans for accuracy.
• Verify time minimums, travel time, and overtime based on contract details provided by Procurement. Highlight discrepancies to the Maintenance Manager.
• Forward approved timesheets to accounts payable for processing.

Other Accountabilities:

• Maintain the Maintenance overtime list.
• Manage the site training requirements to ensure nobody goes overdue on critical training courses.
• Oversee and train Administrators who are brought in for data entry during Turnarounds.
• Manage updates to the Maintenance SharePoint site.
• Book and set up department meetings (safety meetings, Team Talks, etc.).
• File and retain environmental instrument calibration data for MOE auditing.

Supervisory Relationships:

• Position Reports To: Maintenance Manager
• Subordinate Positions: None

Incumbent Attributes: 

• A college diploma in administration or equivalent, and/or 3 years minimum experience
• CF Industries (Terra International Canada Inc.) is deemed a safety-sensitive manufacturing site. Applicants considered for hire must successfully pass our pre-employment screening process, which includes a Criminal Background check, pre-employment Drug and Alcohol testing, Drivers Abstract, Employment References, and Education verification.

The above statements are intended to describe the general nature and level of work being performed by person(s) assigned to this job. These statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.

Salary  

The estimated base pay for this position is typically between $59,800.00 - $74,200.00  

The actual base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role, and could be outside of the posted pay range.   

CF is an Equal Opportunity Employer committed to creating an inclusive workforce where everyone is valued. Qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, gender identity, gender expression, marital status, creed or religion, age, disability (including pregnancy), genetic testing results, service in the military, veteran status, or any other category protected by law.

APPLICATION PROCESS – All applications must be submitted online through Workday.

FMLA:

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

 

Employee Polygraph Protection Act

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

 

• Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”.

 

If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us at talentacquisition@cfindustries.com.

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